Upload: Waves

Waves are used to process sales orders (SO) and prepare them for shipping. You can create a wave by adding single or multiple SO line(s) (which will allocate the goods) and use the Wave to pick them off the shelf for your customer. Once the wave lines are verified or picked, they are closed and are ready to be packed and shipped. Waves provide an efficient process for managing the allocation and picking of items in a warehouse.

If you have a csv or API integration with your 3PL then Waves are transmitted to them for processing. The 3PL will process the Wave and ship the order.

  • Download the latest CSV template from the “Upload Waves” module.
  • Copy Waves information into the CSV template.
  • Upload the CSV template into Xoro.

Download the CSV template file

  • Go to Upload Waves using the Search Menu.
  • Click on the “Download Template“.

Copy the information into the template

Once you’ve downloaded the template file, you can copy in your data using any spreadsheet software. There are columns that you must complete, and others that are optional. Mandatory fields are marked with a double asterisk (**) prefix.

  • The file must be a CSV (Comma-separated values) file. The name of your file must end with csv.
  • Make sure you don’t change any of the column headings from row 1 in the template – these are needed for the file to import correctly.
  • All date fields will accept a format of MM/DD/YYYY or MM-DD-YYYY.
  • Be mindful of any leading zeros in your data, some spreadsheet software will trim them automatically without notifying you. This can be resolved by ensuring your columns have correct formatting.
  • Sometimes long numbers (UPC, etc.) are formatted as scientific notation. Be sure to change the formatting on this data to display these long numbers correctly.

If you’re importing more than 5,000 records, we recommend you to split up the file.

The Item identifier code column specifies, how the Item number field value of the file will be used to match the Item in the system.

Below are the valid identifier codes to be used:

0 will represent Not Applicable.
1 will represent Item Number.
2 will represent Item UPC.
3 will represent Item Barcode.
4 will represent Alternate item number 1.
5 will represent Alternate item number 2.
6 will represent Alternate item number 3.

Read Here: What is an Item Identifier Code?

Column NameData TypeDescription
**WaveNumberTextEnter the Wave number for the SO.
**OrderNumberTextEnter an order number of the SO.
**ItemNumberTextEnter the ItemNumber.
ItemIdentifierCodeTextEnter the ItemIdentifierCode.
**QtyNumericEnter the Qty.
TrackingNumberTextEnter the Tracking Number.
**CarrierCodeTextEnter the Carrier Code.
**ShipServiceCodeTextEnter the Ship Service Code
FreightNumericEnter the Freight
BOL Number(Bill of Landing#)NumericEnter the BOL Number(
Master BOL numberNumericEnter the Master BOL number
Master Tracking NumberNumericEnter the Master Tracking Number
Carton NumberNumericEnter the Carton Number
Serial Shipping Container Codes (SSCC)NumericEnter the Serial Shipping Container Codes
ImportErrorTextIf there any errors from an upload, they will be listed in this column.

Upload the template

Once you have filled the CSV file with your data, you can follow the steps below to upload it into Xoro:

  • Click Browse to select the saved CSV template file.
  • After the file has been selected, click on Upload and then select one option from the pop up (Pick Wave, Pick and close wave and Pick, close and ship order) to start importing.
  • While the import is in progress, the summary of the progress will be displayed at the bottom of the screen with the progress bar.
  • After the import has been completed, the result will be displayed with the message for success or error (if any).
  • Waves will only get uploaded into the system if there are no errors in the file.
  • If there are errors in the file, you can download the error file, fix the errors in the original file and upload it back into Xoro.


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