Upload Outgoing Payments

An outgoing payment is any payment that is going toward a vendor, customer, or third party. Use this module to create or update the outgoing payment.

  • Download the latest CSV template from the “Upload Outgoing Payments” module.
  • Copy Outgoing Payment(s) information into the CSV template.
  • Upload the CSV template into Xoro.

Download the CSV template file

  • Go to Upload Outgoing Payments using the Search Menu.
  • Click on the “Download Template“.

Copy the information into the template

Once you’ve downloaded the template file, you can copy in your data using any spreadsheet software. There are columns that you must complete, and others that are optional. Mandatory fields are marked with a double asterisk (**) prefix.

  • The file must be a CSV (Comma-separated values) file. The name of your file must end with csv.
  • Make sure you don’t change any of the column headings from row 1 in the template as these are needed for the file to import correctly.
  • All date fields will accept a format of MM/DD/YYYY or MM-DD-YYYY.
  • Be mindful of any leading zeros in your data, some spreadsheet software will trim them automatically without notifying you. This can be resolved by ensuring your columns have correct formatting.
  • Sometimes long numbers (UPC, etc.) are formatted as scientific notation. Be sure to change the formatting on this data to display these long numbers correctly.

If you’re importing more than 5,000 records, we recommend you to split up the file.

Column NameData TypeDescription
**ThirdPartyRefNoTextEnter the ThirdPartyRefNo.
ThirdPartySourceTextEnter the ThirdPartySource.
**TxnDateDateThe transaction date of the outgoing payment
**EntityNameTextEnter the EntityName.
EntityNameDisplayTextEnter the EntityNameDisplay.
**EntityTypeNameTextEnter the EntityTypeName.
**PaymentAccountNameTextThis account will get credited for the outgoing payment. Click to automatically calculate this value.
**PaymentMethodNameTextThe method name of this outgoing payment.
ChequeNoTextThis field applies if the payment method is cheque. Enter a number, or click to automatically generate the next cheque number from the system – it is incremented from the previous number, or check “Print Later?” to print the cheque number later from the queue.
MemoText If required, enter a memo for the outgoing payment.
RefNoText If required, enter a reference number for the outgoing payment.
ExchangeRateNumericEnter the ExchangeRate.
EntityAddrTextEnter the Entity Address.
EntityCityTextEnter the Entity City.
EntityStateTextEnter the Entity State.
EntityCountryTextEnter the Entity Country.
EntityZipPostalCodeTextEnter the Entity ZipPostalCode.
ToBePrintedTextEnter the ToBePrinted here.
StoreNameTextIf required, select a store for the payment line.
**ExpenseAccountNameTextSelect an expense account for the payment line.
ExpenseMemoTextIf required, enter a memo for the payment line.
**AmountNumericThe amount of the payment line.
CustomerJobNameTextEnter the CustomerJobName.
TaxItemCode1TextEnter the TaxItemCode1.
TaxItemValue1TextEnter the TaxItemValue1.
TaxItemCode2TextEnter the TaxItemCode2.
TaxItemValue2TextEnter the TaxItemValue2.
TaxItemCode3TextEnter the TaxItemCode3.
TaxItemValue3TextEnter the TaxItemValue3.
TaxItemCode4TextEnter the TaxItemCode4.
TaxItemValue4TextEnter the TaxItemValue4.
IgnoreLineTextEnter the IgnoreLine.
ImportErrorTextIf there any errors from an upload, they will be listed in this column.

Upload the Template

Once you have filled the CSV file with your data, you can follow the steps below to upload it into Xoro:

  • Click Browse to select the saved CSV template file.
  • After the file has been selected, click on Upload to start importing.
  • While the import is in progress, the summary of the progress will be displayed at the bottom of the screen with the progress bar.
  • After the import has been completed, the result will be displayed with the message for success or error (if any).
  • Outgoing Payments will only get uploaded into the system if there are no errors in the file.
  • If there are errors in the file, you can download the error file, fix the errors in the original file and upload it back into Xoro.




Upload payments
outgoign payments
Upload outgoing payments
out going payments

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