Upload Journal Entries

Journal entries are created based on a double-entry accounting system where total debits must equal total credits. You can post an entry to your G/L using this module.

  • Download the latest CSV template from the “Upload Journal Entries” module.
  • Copy Journal Entry information into the CSV template.
  • Upload the CSV template into Xoro.

Download the CSV template file

  • Go to Upload Journal Entries using the Search Menu.
  • Click on the “Download Template“.

Copy the information into the template

Once you’ve downloaded the template file, you can copy in your data using any spreadsheet software. There are columns that you must complete, and others that are optional. Mandatory fields are marked with a double asterisk (**) prefix.

  • The file must be a CSV (Comma-separated values) file. The name of your file must end with csv.
  • Make sure you don’t change any of the column headings from row 1 in the template – these are needed for the file to import correctly.
  • All date fields will accept a format of MM/DD/YYYY or MM-DD-YYYY.
  • Be mindful of any leading zeros in your data, some spreadsheet software will trim them automatically without notifying you. This can be resolved by ensuring your columns have correct formatting.
  • Sometimes long numbers are formatted as scientific notation. Be sure to change the formatting on this data to display these long numbers correctly.

If you’re importing more than 5,000 records, we recommend you to split up the file.

Column NameData Type Description
**ThirdPartyRefNoTextEnter the ThirdPartyRefNo. Note: This is a unique value per Journal Entry.
ThirdPartySourceText Enter the ThirdPartySource.
**TxnDateDateThe posting date of the journal entry. Accounts in the entry will record their transactions on this date.
RefNumberTextA reference number for the journal entry can be entered here.
**CurrencyCodeTextThe currencycode of the entry. The amount entered into the credit and debit fields will be of this currency.
ExchangeRateTextIf the currency is not home currency, the exchange rate can be entered here. Otherwise this be 1.
MemoTextA memo for the journal entry can be entered here.
IsAdjustingEntryTextEnter ‘Y’ for Yes and ‘N’ for No.
CreateReversingEntryFlagTextEnter ‘Y’ for Yes and ‘N’ for No.
ReversingEntryTxnDateDateEnter ReversingEntryTxnDate here.
GLCodeTextEnter the GLCode or Account Number.
AccountNameTextEnter the AccountName.
EntityFullNameTextEnter the EntityFullName (For example CustomerName or VendorName).
EntityTypeNameTextEnter the EntityTypeName (For example Customer or Vendor).
LineMemoTextEnter the LineMemo.
LineTypeNameTextEnter the LineTypeName(“Debit” or “Credit”).
**AmountNumericEnter the amount for this transaction line.
IsTaxExclusiveTextEnter ‘Y’ for Yes and ‘N’ for No.
TaxCodeTypeTextEnter the TaxCodeType.
TaxItemCode1TextEnter the TaxItemCode1.
TaxItemCode2TextEnter the TaxItemCode2.
TaxItemValue2TextEnter the TaxItemValue2.
TaxItemCode3TextEnter the TaxItemCode3.
TaxItemValue3TextEnter the TaxItemValue3.
TaxItemCode4TextEnter the TaxItemCode4.
TaxItemValue4TextEnter the TaxItemValue4.
StoreNameTextEnter the store associated with this transaction line.
ProjectClassNameTextSelect a project or class to associate this journal entry.
IgnoreLineTextEnter the IgnoreLine.
ImportErrorTextIf there any errors from an upload, they will be listed in this column.

Upload the Template

Once you have filled the CSV file with your data, you can follow the steps below to upload it into Xoro:

  • Click Browse to select the saved CSV template file.
  • After the file has been selected, click on Upload to start importing.
  • While the import is in progress, the summary of the progress will be displayed at the bottom of the screen with the progress bar.
  • After the import has been completed, the result will be displayed with the message for success or error (if any).
  • Journal Entries will only get uploaded into the system if there are no errors in the file.
  • If there are errors in the file, you can download the error file, fix the errors in the original file and upload it back into Xoro.


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