Upload Item Vendor Mapping


  • Download the latest CSV template from the “Batch Upload Item Vendor Mapping” module.
  • Add Inventory Movement information into the CSV template.
  • Upload the CSV template into Xoro.

Download the CSV template file

  • Go to Batch Upload Item Vendor Mapping using the Search Menu.
  • Click on “Download Template“.

Add data to the CSV template

Once you’ve downloaded the template file, you can add/copy your data into the CSV. Mandatory fields are marked with a double asterisk (**) prefix.

  • The file must be a CSV (Comma-separated values) file. The name of your file must end with CSV.
  • Make sure you don’t change any of the column headings from row 1 in the template – these are needed for the file to import correctly.
  • All date fields will accept a format of MM/DD/YYYY or MM-DD-YYYY.
  • Be mindful of any leading zeros in your data, some spreadsheet software will trim them automatically without notifying you. This can be resolved by ensuring your columns have correct formatting.
  • Sometimes long numbers (UPC, etc.) are formatted as scientific notation. Be sure to change the formatting on this data to display these long numbers correctly.

If you’re importing more than 5,000 records, we recommend you to split up the file.

Column NameData TypeDescription
**VendorNameTextEnter the Vendor you want to map the Item to.
**ItemNumberTextEnter the Item number of the Item you want to map. So when this Item is retrieved in a Purchase Order along with the selected vendor, the item’s rate and discount can be specified.
**VendorPartNumberTextEnter the Vendor Part Number.
VendorPartDescriptionTextEnter the Vendor Part Description.
**VendorListPriceTextEnter the list price for this vendor mapping, it will be fetched into the purchase order.
**VendorDiscountTextEnter the vendor discount for this mapping, it will be fetched into the purchase order.
LeadTimeDaysTextEnter the lead time for this item.
ActiveFlagTextPut in “Y”, if you want the mapping to take place, else put “N”.
IsDefaultTextPut “Y” if the default Vendor is used, else put a”N”.
SellUomCodeTextEnter the Unit of Measurement Code.

Please note that if an item is created (either manually or through an upload) with a default vendor then an Item Vendor Mapping will be created automatically.

Upload the template

Once you have entered data into the CSV file, you can follow the steps below to upload it into Xoro:

  • Click Browse to select the saved CSV Template file.
  • After the file has been selected, click Upload to start importing.
  • While the import is in progress, the summary of the progress will be displayed at the bottom of the screen with the progress bar.
  • After the import has been completed, the result will be displayed with the message for success or error (if any).
  • Item Vendor Mapping will only get uploaded into the system if there are no errors in the file.
  • If there are errors in the file, you can download the error file, fix the errors in the Original File, and upload it back into Xoro.

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