The “Batch Upload ASN Create” module helps you to manually upload the ASNs in the system.
How to Batch Upload ASN Create?
Overview
- Download the latest CSV template from the “Upload ASN’s” module.
- Copy ASN’s information into the CSV template.
- Upload the CSV template into Xoro.
Download the CSV template file
- Go to Upload ASN’s using the Search Menu.
- Click on the “Download Template“.
Copy the information into the template
Once you’ve downloaded the template file, you can copy in your data using any spreadsheet software. There are columns that you must complete, and others that are optional. Mandatory fields are marked with a double asterisk (**) prefix.
- The file must be a CSV (Comma-separated values) file. The name of your file must end with CSV.
- Make sure you don’t change any of the column headings from row 1 in the template as these are needed for the file to import correctly.
- All date fields will accept a format of MM/DD/YYYY or MM-DD-YYYY.
- Be mindful of any leading zeros in your data, some spreadsheet software will trim them automatically without notifying you. This can be resolved by ensuring your columns have correct formatting.
- Sometimes long numbers (UPC, etc.) are formatted as scientific notation. Be sure to change the formatting on this data to display these long numbers correctly.
The Item identifier code column specifies, how the Item number field value of the file will be used to match the Item in the system.
Below are the valid identifier codes to be used:
0 will represent Not Applicable.
1 will represent Item Number.
2 will represent Item UPC.
3 will represent Item Barcode.
4 will represent Alternate item number 1.
5 will represent Alternate item number 2.
6 will represent Alternate item number 3.
1 will represent Item Number.
2 will represent Item UPC.
3 will represent Item Barcode.
4 will represent Alternate item number 1.
5 will represent Alternate item number 2.
6 will represent Alternate item number 3.
Read Here: What is an Item Identifier Code?
| Column Name | Data Type | Description |
|---|---|---|
| **ThirdPartyRefNo | Text | Enter the Third Party Reference Number of the Order. |
| ThirdPartySource | Text | Enter the Third Party Source of the Order. |
| ThirdPartyIconUrl | Text | Enter the Third Party Icon Url. |
| ThirdPartyDisplayName | Text | Enter the Third Party DisplayName. |
| **PONumber | Text | Enter the PO numbers. |
| ItemNumber | Text | The Item SKU line for this PO. This SKU must match exactly to the Item Number in Xoro. |
| ItemIdentifierCode | Text | Enter the ItemIdentifierCode. |
| **QtyTo Receive | Numeric | The Quantity of the item line. |
| RefNumber | Numric | Enter the Ref. Number. |
| ImportError | Text | If there any errors from an upload, they will be listed in this column. |
Upload the Template
Once you have filled the CSV file with your data, you can follow the steps below to upload it into Xoro:
- Click Browse to select the saved CSV template file.
- While the import is in progress, the summary of the progress will be displayed at the bottom of the screen with the progress bar.
- After the import has been completed, the result will be displayed with the message for success or error (if any).
- ASN’s will only get uploaded into the system if there are no errors in the file.
- If there are errors in the file, you can download the error file, fix the errors in the original file and upload it back into Xoro.
